INTRODUCTION
The ninth step is to develop the monitoring and evaluation framework for recovery. A robust and credible monitoring and evaluation system is essential to ensure that the recovery impact, outcomes, and outputs are achieved (recovery is effective), and are achieved with the best possible use of resources to implement activities in the post-disaster context (recovery is efficient). In addition to these benefits, a robust and enforced system will give international development partners greater confidence to allocate external resources for recovery.
The lead agency may refer first to existing monitoring and evaluation frameworks for public investment in the country or affected province, and adapt according to the urgency for recovery.
The monitoring and evaluation should take place at two levels: at the implementation level of priority projects, and at the results level of the overall recovery plan. Priority project proponents should formally confirm to adopt the monitoring and evaluation system prepared by the lead agency.
DEVELOP THE MONITORING AND EVALUATION FRAMEWORK
The development of a monitoring and evaluation framework for post-disaster recovery is a key task for the lead agency. Existing monitoring and evaluation frameworks for projects funded under the government’s regular public investment program can be reviewed first. If it is appropriate, the lead agency may adjust the existing framework to meet the needs of urgent recovery projects. Such monitoring and evaluation frameworks may be harmonized with other agencies’ (for example, donors’) monitoring and evaluation systems, but should be within the overall monitoring and evaluation framework of the government.
The recovery plan can be monitored during the implementation stage and during its completion stage to measure if the intended outcomes and impacts (results) are achieved. The progress of implementation of individual projects can be monitored, in terms of respective timeframes and financial disbursements, while results monitoring (and evaluation) can be undertaken at the later stage of the plan implementation.
The following figure shows the levels of recovery monitoring:
Source: ADPC (2015)
IMPLEMENTATION MONITORING
To check whether recovery projects are implemented as planned, the lead agency must require the implementing agencies to submit a periodic progress report on the implementation of status of their respective projects. This should be part of the approval process and project management. Existing forms should be used to monitor individual projects. However, implementing agencies must be required to submit periodically a summary of status of their portfolio of post-disaster recovery projects. If there are no existing templates, the following template can be used:
| Name of Implementing Agency: | ||||||||||
| Reporting Period | From date (day/month/year) to (date day/month/year) | |||||||||
| Total funds allocated for recovery | Million (US$ XXXX) | |||||||||
| Name of Project | Total Project Cost | Date Approved | Latest Funds Disbursed | Total Funds Disbursed | Status of Implementation | |||||
| Amount | Date | Amount | % of Total Cost | On time | Ahead of schedule | Delayed | Remarks / Recommendations | |||
| Project 1 | ||||||||||
| Project 2 | ||||||||||
| Project 3 | ||||||||||
| Project N | ||||||||||
RESULTS MONITORING
To determine where the overall recovery plan is achieving its intended results, there must be indicators which will be used to monitor the outcomes of the recovery plan. Outcomes and impacts are higher-level, and are the results of the combined recovery programs and projects of all agencies. As such, it will be more appropriate to monitor and evaluate the outcomes and impacts in aggregate terms. The composite impacts and outcomes of a recovery plan can result in the following sample indicators, among others:
| Indicators | Sample Targets [To be determined by the concerned Ministry] |
| Target rice production | 100% after one year |
| Resumption of all businesses | 100% after 2 years |
| Reduction in the occurrence of floods | 20% reduction from the 2015 levels |
| Reduction of loss of lives and injuries from disasters | 75% reduction from the 2015 levels. |
| Reduction of damages to housing units | 60% reduction from the 2015 levels |
| Reduction of damages to government infrastructure | 50% from 2015 levels |
| a. Roads | |
| b. Bridges | |
| c. Airports | |
| d. Power supply | |
| e. Water supply | |
| f. Government buildings | |
| g. Others | |
| Reduction of income or production losses from disasters | |
| 1. Agriculture sector | |
| 2. Tourism sector | |
| 3. Transport sector | |
| 4. Other sectors | |
| Response time for search and rescue and relief operations after a disaster | Example: From 24 hours to 12 hours |
| Restoration time for lifeline services | |
| 1. Transportation | Example: From X days reduced to Y days |
| 2. Power | |
| 3. Water supply |
If a post-disaster needs assessment was conducted after the disaster, it greatly enables the monitoring of disaster-related targets. The post-disaster needs assessment methodology estimates the damages, losses and needs after a disaster, and therefore it will indicate whether the desired outcomes in the recovery plan – in terms of post-disaster damages, economic losses and number of casualties and injuries – are being achieved.
| Monitoring the Recovery Plan – the Philippines Post-Haiyan Recovery |
| To ensure transparency and accountability of the recovery efforts, the government adopted several measures that will enable stakeholders to monitor the implementation of projects. The Foreign Aid Transparency Hub (FAiTH) is an online portal (http://www.gov.ph/ faith) where the public can access to get information on calamity aid and assistance pledged or converted into cash or in-kind to the Philippines from foreign governments, intergovernmental organizations and those coursed through certain programs of the Philippine government but does not include donations wired or sent directly to private groups and organizations. |
| Another monitoring tool is the e-Management Platform: Accountability and Transparency Hub for Yolanda (eMPATHY) which was developed with a $10-million technical assistance from the United States Agency for International Development, is a comprehensive, centralized system for tracking down for expenditures of the national government, foreign assistance and donations from the private sector. The hub contains a list of rehabilitation projects, the list of the winning contractors, the dates of the awarding of the contracts and the status of the implementation of the projects. Development partners will be given usernames and passwords to the hub so that they can update the implementation of their projects. |
(Source: Inquirer.net (2015), http://technology.inquirer.net/39333/lacsons-empathy-keeps-track-of-all-relief-funds#ixzz3IZdcUPiX).
